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Letterhead Generator

Create professional letterhead templates instantly in your browser. Customize layout, colors, and contact details — then download as PDF for free.

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Your Company Name
Dear [Recipient Name], I hope this letter finds you well. I am writing to you on behalf of [Company Name] regarding [subject matter]. [Your main content goes here. This is a sample paragraph to demonstrate how your letterhead will look with actual letter content. The letterhead template provides a professional framework for all your business correspondence.] We look forward to hearing from you and hope to establish a mutually beneficial relationship. Yours sincerely, [Your Name] [Your Position]

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About Letterhead Generation

Letterhead is the standardized header (and sometimes footer) on business correspondence. It includes the business name, logo, contact information, and visual identity that appears on every letter, memo, or formal document the business issues. Consistent letterhead reinforces brand identity and signals professionalism.

Generated letterhead provides a template that can be saved as a PDF or DOCX template for ongoing use. Once the design is finalized, every letter starts from the same letterhead foundation, with body content added below. The result is consistent appearance across all correspondence without redoing the design each time.

This generator produces letterhead in your browser as PDF or as DOCX-compatible images you can place into Word documents. Color, layout, and content are configurable; the output is ready for use as a base template.

Why Use Letterhead

Professional letters benefit from professional formatting. A formal complaint, business proposal, contract, or recommendation that lacks letterhead looks less authoritative. Letterhead establishes that the document comes from a real organization with established identity.

Letterhead also reduces decision fatigue. Without a template, every letter requires laying out the header again — sometimes with subtly different choices. Standardized letterhead means the design decision is made once; subsequent letters focus on content.

How to Generate Letterhead

Configure header content, generate template.

  1. Enter business info: Name, address, phone, email, website. Optional: tax ID, social media, slogan.
  2. Upload logo: PNG or SVG logo. The generator places it in the header at appropriate size.
  3. Choose layout: Logo on left or right, contact info opposite, full-width banner, or minimal text-only. Each style suits different industries and brand identities.
  4. Customize colors and fonts: Match brand identity. Use restrained colors that look professional rather than playful for most business contexts.
  5. Export as template: PDF for use as a static header, or DOCX-compatible export for ongoing letter writing in Word.

Common Use Cases

Technical Details

Letterhead is typically the top 2-3 inches of a letter-sized page. Some designs add a footer with contact info or registration details. The body of the letter occupies the middle of the page.

PDF format is suitable for static letterhead — fixed visual identity that gets used as a header on each letter. DOCX-compatible images allow integration into Word's letterhead facility, where the image shows on every page automatically.

Resolution: 300 DPI minimum for print quality. Logos in vector format (SVG) scale without loss; raster logos should be high enough resolution to print cleanly.

Best Practices

Frequently Asked Questions

Should I use letterhead on every letter?
For business correspondence, yes. For personal letters or quick informal notes, plain paper is fine. Use judgment based on the formality of the communication.
Where does letterhead go on a multi-page letter?
First page only, traditionally. Subsequent pages may have a smaller header (page number, name) but rarely repeat full letterhead.
Can I add letterhead to existing Word documents?
Yes. Word's Insert > Header feature accepts an image; the image appears at the top of every page. Use the generated PNG/SVG for this.
What size should the logo be?
Visible but not dominant. 1-1.5 inches in the header is typical for letter-sized stationery. Larger only if the logo is the primary brand identifier.
Should letterhead be color or black-and-white?
Color matches modern brand expectations. Black-and-white is classic and reproduces reliably on any printer. Many businesses use color for digital and B/W for printed correspondence.
Can I include social media handles?
Yes. Modern letterhead often includes LinkedIn, Twitter, or other professional social handles alongside traditional contact info.
Is my data uploaded?
No. Generation happens in your browser.
How is letterhead different from email signature?
Letterhead is for formal physical or PDF correspondence. Email signatures serve a similar role for digital messages but are constrained by email rendering.

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